Rules

We have some house rules to make sure everyone can enjoy their time at UK PonyCon. Please read them carefully before coming to the event to avoid disappointment.

The vast majority of these policies are the result of planning rather than any specific incident. By publishing them here, we are setting out our expectations of you, and equally what you can expect from us in the unlikely event of an incident.

UK PonyCon reserves the right to eject any attendee from the event if they are in contradiction of these rules, without refund or compensation. In cases of minor infractions and at the discretion of UK PonyCon, attendees may be given a final verbal warning or the opportunity to leave and return to the event having changed their costume and/or disposed of any prohibited item(s). The UK PonyCon chairperson has final opinion in whether an attendee is in compliance with this policy.

We may revise and update these rules at any time prior to the event.

Please email us at ukponycon@googlemail.com if you have any questions about these rules, or speak to a committee member at the event.

General rules

UK PonyCon is an event suitable for all ages and we want to provide a fantastic convention for everyone regardless of age, gender or disability. Please be aware of how your actions, even if well meaning, can ruin the enjoyment of the event for other attendees.

Please be respectful during any panel, talk or event and do not deliberately interrupt it unless prompted by the host or in response to a question. Even if you have something useful to add, unwelcome interjections can disrupt the event and impact on the enjoyment for other attendees.

Event rooms and spaces should not be used for socialising when being used for events. The organising committee were aware of the lack of socialising space at 2016's convention and have allocated various social spaces at 2017's event outside of event rooms.

Please be aware of how your actions may impact on other people around you. For example, shouting in public areas can be very intimidating to young children nearby.

Offensive language or imagery is not acceptable at any time.

Attendees aged 13 and under must be accompanied by an attendee aged 18 or over at all times.

Cosplay rules

All attendees, stallholders, panellists, carers, volunteers and staff must comply with this policy regarding costumes, weapons and props to ensure the comfort, safety and security of all those attending UK PonyCon.

All attendees should consider whether their proposed costume, weapons and props are appropriate for a family-friendly event with children of all ages in attendance. If you think that any part of your outfit could cause distress to another attendee, please do not bring it to UK PonyCon.

Costumes depicting the following topics will be rejected: profanities; sexual acts; inciting hate, discrimination or crime; uniforms, emblems or flags of organisations responsible for crimes against humanity.

Costumes must not be similar in appearance to the uniforms of emergency services.

Attendees wearing body paint must take care not to allow paint to transfer onto the fabric, fixtures or fittings of the building, furniture, displays, stalls or other attendees. Body paint is not a substitute for clothing.

If you notice anyone with a costume, weapon or prop that causes you distress or concern, or feel distressed due to another attendee’s behaviour, please notify a member of UK PonyCon staff immediately.

Prohibited items

The following items are banned:

Roller skates, roller blades, skateboards, scooters, go carts, ‘hover boards’ and other similar wheeled items are permitted but must not be worn or used within the event space. Wheelchairs and mobility scooters are permitted.

Anyone found to be bringing a prohibited item into UK PonyCon will be asked to leave immediately. At the discretion of the chairperson, they may be permitted to return to the event after having disposed of the prohibited item. Where there is a risk to public safety, UK PonyCon will also report the incident to the police.

UK PonyCon reserves the right to grant exemptions to the prohibited items list for specific items to specific people for specific purposes in exceptional circumstances. It is not acceptable to bring a prohibited item to UK PonyCon with the excuse that you have seen someone else with a prohibited item.

Unrealistic and toy weapons

All unrealistic and toy weapons are strictly forbidden. This is a new rule for UK PonyCon 2017.

Photography and videography rules

Photos and videos taken at UK PonyCon are for personal non-commercial use only, unless otherwise agreed directly with UK PonyCon. Photography and videography are treated interchangeably in this policy.

Where people are clearly identifiable and it is practical to do so, you should ask their permission before taking a photo. You must ask permission from stallholders before taking photos of their stalls or items that they are selling.

Some of our panellists and event organisers do not wish to have their photos taken as it can be unnerving while trying to engage and enthuse a room full of people during an event. They will make it clear at the start of each event if they do not want photos to be taken, and may ask you to cease if they see you doing so. You must not take photos of events if you are asked not to.

If an attendee asks to see a photo of them that you have taken, you must show them. If they ask you to delete it, you must delete it.

UK PonyCon will be photographing and filming the convention, and may also grant this permission to approved press and media. Media created from the convention may be used in promotional materials for this event and future events organised by UK PonyCon, both in print and online.

Press and media should contact us to discuss press opportunities and the applicable rules.

Anti harassment policy

UK PonyCon will not tolerate any form of harassment and anybody found to be engaging in harassment may be expelled from the convention without refund at the decision of the organising committee or the venue hosts.

Harassment includes, but is not limited to:

Participants asked to stop harassing behaviour must comply immediately. If you feel you are being harassed or notice someone else being harassed, please contact a volunteer or committee member immediately who will deal with the issue with the utmost urgency and discretion.

Press and media policy

Members of the press and media (including journalists from both mainstream and community publications) must contact us to tell us of their intention of attending UK PonyCon. We may be able to provide free press passes.

Members of the press and media must obtain explicit permission from UK PonyCon to take photos and videos during the convention, and abide by any press photography rules provided to them.

We reserve the right to refuse admission to members of the press and media if we believe that it is not in the best interests of UK PonyCon and the community. We may revoke permission during the event, without refund or compensation, if we believe attendees are being caused distress by your actions or presence.

Stallholder policy

All stallholders are bound by our stallholder policy, which can be found on the dedicated stallholder policy page.