UK PonyCon is committed to ensuring that everyone can enjoy the convention, regardless of physical or mental disabilities.
There are two large free car parks adjacent to the venue - see Getting Here for more details about how to find the car parks. Attendees can be dropped off in front of the main entrance, and there are multiple disabled car parking spaces - six in car park 23 (first left after the roundabout) and two in car park 22 (second left after the roundabout).
There are six steps or a ramp to approach the entrance to the Exhibtion and Conference Centre. The exterior doors are power assisted and the threshold is level. The space that we are using is all on one level, with no steps or ramps necessary once inside. There is a large accessible toilet within the event space.
Guide dogs are permitted in the venue. This includes seeing eye, hearing and service dogs. Other dogs and animals are not permitted.
Attendees who find queueing for long periods of time difficult can use the priority queue for fast-track entry into the convention. This will be clearly signposted and members of the UK PonyCon team will be on hand to assist. Please note however, that you will not be admitted to the event before the advertised admittance time for your ticket type (9am for VIPs or 9.30am otherwise). If you feel you need any extra assistance or somewhere to sit down, please don't hesitate to ask a member of the UK PonyCon team who will be more than willing to help.
Wheelchair users and their personal assistant(s) are entitled to take seats at the front of the event rooms within the priority seating areas. If you are unsure or find that there is no space available for you, please ask a member of the UK PonyCon team who will do their best to accommodate you.
Please contact us if you would like any more information and we'll be happy to provide it for you.
We have put together a venue and accessibility guide, available to download here. This contains information about the venue, the decor, seating, toilets, lighting etc. It is aimed at helping those attendees who would like additional information about the event and the venue so that they can plan and prepare themselves better.
This document is a working copy and will be revised and updated as the convention approaches and more details of how we will use the various spaces in the building are decided upon.
Please contact us if you have any suggestions for content to include in the guide, or have any questions that it does not address. We can also provide the guide in an alternative format upon request.
We'd like to thank Nine Worlds Geekfest for inspiration for this guide.
Free tickets for personal assistants (or carers) of disabled attendees are only available by emailing us after purchasing the correct ticket for the attendee from our ticket store. They are not available on-the-door.
The personal assistant ticket is valid for the same duration as the attendee's ticket and is equivalent to a standard ticket. If the attendee has purchased a VIP ticket, the personal assistant is also entitled to early entry and priority seating when accompanying the attendee, however they will not receive any other benefits of the VIP ticket. If the personal assistant wishes to take advantage of any other benefits of the VIP ticket, they should purchase one for themselves as well.
We ask that you provide us with proof of eligibility. In line with Attitude is Everything's guidance for event organisers, a copy of one of the following documents will automatically entitle the attendee to one free personal assistant ticket:
Requests for a personal assistant ticket without a copy of one of these documents, or for multiple personal assistant tickets, will be considered on a case-by-case basis.